Posts Tagged Microsoft Word

Inserting table rows

Adding rows to a Microsoft Word table is pretty easy to do, but this keyboard-based method might be the easiest of them all.

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Make long Word tables understandable

When a Microsoft Word table is so long it runs over two pages, it can cause consternation for readers in at least two ways: The header rows – those rows at the top of tables that serve to label the contents of each column – don’t repeat

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Before you send a document…

Most people run spelling and grammar checks on their documents before sending them to clients, collaborators and other people. If you use more sophisticated tools in Word (like cross-references, tables of contents and page numbers, generally known as fields), you also need to: make sure the fields

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What page was that on again?

If you create a long business document, chances are you need to use the same concepts in more than one place. So to prevent redundancy, you create a cross reference that says something like “as discussed in topic X on page Y.” If you type this, then

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Get your numbers right

The usefulness of things like tables of contents, cross-references, index entries and so forth relies on whether they lead to the right pages. You can automate the creation of these document elements, but it’s a good idea to refresh (or update) them before you share documents.

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Troubleshooting by TOC

Sometimes a table of contents (TOC) indicates problems elsewhere in a document. For instance, a heading style might be applied to body text and that text appears in the TOC. Check out this example:

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Rearranging a long document the easy way

Ever tried rearranging sections in long Microsoft Word documents? Even if you use Heading styles and can quickly find your headings, even if you created a table of contents to help you navigate the document, finding and moving stuff using the onscreen page is a cumbersome process.

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Tabling your prose

Want to make data-dense text more understandable in your document? Consider putting the information in a table instead of straight text. And when you do so, create the table the easy way.

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Reuse your own genius

Have you completed a document using Microsoft Word (or another word processor) and made it look exactly right? Did you hone the styles so that formatting is practically automated? Congratulations! You accomplished a grand feat, one that likely took lots of learning, work and revision. Here’s the

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