Posts Tagged Microsoft Word

Remove formatting from copied text

Researching articles. Writing school assignments. Quoting other people in blog posts. During each activity, I usually cut text from one document and paste it into another. The resulting text may make sense, but it often ends up looking like a ransom note, with different sections of text cut out of the

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Checking grammar using Microsoft Word

Part of my routine towards the end of writing projects is to check spelling and grammar. When I write things using Microsoft Word, I use the spelling and grammar checker it offers. I also ensure that it shows me readability statistics. Why? The simpler I write, the more likely

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Thinking about design can go a long way

People with heightened design sensibilities will tell you that a law firm’s documents — everything from brochures to business cards to contracts to invoices — create an impression from the moment clients see them. Paul Cahill, a partner at Will Davidson LLP, has become more sensitive about aesthetics since

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Raking your words

Brevity is often the soul of clarity. The “often” is my addition. I admire authors like Hemingway and Orwell, who got to the point using the right (i.e. minimal) number of words. At the other end of the spectrum, Ayn Rand could have used an editor (among other professional

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Keyboard shortcuts in Microsoft Word

Back in August, I explained how to assign keyboard shortcuts, both inside one program and to menu items across several programs. Meanwhile, I was trying to get a macro to work properly so that I could turn on one setting in a dialog box without affecting the

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Automated editing assistants

Earlier this year, I reviewed software that plugs into Microsoft Word (for Windows only, not available for Mac) to help writers sharpen their prose. (Editors at the magazine I wrote this for came up with a witty title for the resulting article.) I could accomplish similar ends using features built into Word and

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Putting word counts in Word documents

As a freelance technology writer, I get magazine and blog post assignments in which clients ask I stick to a specific word count, or word count range (e.g. 400-600 words). I track word count using both the bottom frame of the Word window and a word count

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Create useful keyboard shortcuts

Few computer users could get along without common keyboard shortcuts. The ubiquitous Ctrl-C (copy) and Ctrl-V (paste) are but two common examples. We probably do this instead of using the mouse to go to menus since it takes less time and makes us more efficient, helps us

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On the same page

Here’s a good way to leave your writing unpolished:

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Revising documents using markup

I write. A lot. And I sometimes share what I write with other people who might revise what’s written. Conversely, I might review things that other people write. Whichever the case may be, I tend to work onscreen as much as possible. (If I work on paper,

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