TechnoZen

Out with unused styles!

Chances are you’ll copy text from other places and paste them into your Word document. When you do, you’ll bring along not just the text, but the style(s) from that source document. This isn’t a big deal, but it can on occasion cause minor formatting headaches which

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Printing less paper

Printing costs per page are pretty low for most people, but if you’re interested in using a little less paper when you print, read on.

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Inserting table rows

Adding rows to a Microsoft Word table is pretty easy to do, but this keyboard-based method might be the easiest of them all.

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Make long Word tables understandable

When a Microsoft Word table is so long it runs over two pages, it can cause consternation for readers in at least two ways: The header rows – those rows at the top of tables that serve to label the contents of each column – don’t repeat

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Before you send a document…

Most people run spelling and grammar checks on their documents before sending them to clients, collaborators and other people. If you use more sophisticated tools in Word (like cross-references, tables of contents and page numbers, generally known as fields), you also need to: make sure the fields

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What page was that on again?

If you create a long business document, chances are you need to use the same concepts in more than one place. So to prevent redundancy, you create a cross reference that says something like “as discussed in topic X on page Y.” If you type this, then

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Get your numbers right

The usefulness of things like tables of contents, cross-references, index entries and so forth relies on whether they lead to the right pages. You can automate the creation of these document elements, but it’s a good idea to refresh (or update) them before you share documents.

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Annotating PDFs – for free!

People trust Adobe’s portable document format when they need to send documents to other people and need to retain the “look” of said document. Adding things to PDFs used to be an expensive prospect given you could do it only using paid applications, Adobe’s Acrobat being the

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Firewall: a quick explanation

It sounds like it ought to protect you, but you’re not entirely sure how – or even if your computer has one!

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